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Facilities/Lab Operations

Manager/Senior Manager, Administrative Operations

  • Cambridge, MA
  • Added
Asset 1

The Position:

Beam is seeking an enthusiastic, well-organized, and collaborative individual who will interact with all levels of the Beam Team to maintain office operations ensuring the site runs smoothly. This individual will work independently and/or collaboratively to plan, coordinate and support site and company-wide events. The right candidate will be onsite at our Cambridge location daily and manage the operations team responsible for initiating, improving, and implementing processes for a variety of projects. This is a customer-service focused role that requires professionalism and excellent verbal and written communication skills.

Responsibilities:

  • Manage an operations team, including reception, to carry out effective, efficient operating and administrative policies.
  • Collaborate with other teams and/or lead in planning and executing site, team or company-wide activities and events (including scheduling and calendaring, and day-of logistics such as meeting room reservations and setup, AV/Teleconferencing equipment, and catering, etc.).
  • Provide oversight in driving day-to-day on-site operations including but not limited to ensuring proper receipt/shipping of packages/mail, managing vendors, coordinating restocking of kitchen & office supplies, and parking validation.
  • Assist with space planning and office or cubicle assignments.
  • Office procurement and invoice reconciliation.
  • Provide a bridge for smooth communication between Operations and other internal teams.
  • Ensure Beam’s offices are a safe and comfortable environment that operates efficiently and partner with stakeholders to identify areas for improvement and execute projects to meet company needs.
  • Other duties as required.

Qualifications :

  • Professional degree preferred, along with 8+ years' experience in operations management.
  • Life sciences (Biotech, healthcare, etc) experience strongly preferred.
  • The ability to work independently and as part of a collaborative team in a high-paced environment and having a high degree of responsiveness and attention to detail are critical in the role.
  • Must have a strong sense of customer service.
  • Strong proficiency with Microsoft Office Suite Required.
  • Must be able to work onsite 5 days per week.
  • Excellent team player with a strong willingness to participate and help others.
  • Able to prioritize in a fast moving, high pressure, constantly changing environment.


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